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Consulting HR Recruitment

Confidential Executive Search
for International Engineering Firm:
Swift & Discreet Recruitment Process

The case study demonstrates the capability to conduct swift, confidential executive searches in complex and high-stakes environments. By understanding the client’s needs, leveraging a robust network, and maintaining strict confidentiality, PRODENSA was able to deliver top-tier candidates within a tight timeframe. The success of this project highlights PRODENSA’s strengths in managing sensitive recruitment processes and providing tailored solutions that meet the unique demands of international clients in specialized industries.

Table of contents

Overview

In 2024, an international company specializing in design and construction sought to fill a top executive position. This role required overseeing four production facilities in Central Europe and North America, and the search needed to be conducted with the utmost confidentiality. The CLIENT, based in Germany, engaged PRODENSA to locate, vet, and present suitable candidates swiftly, ensuring that the selected individual met the stringent demands of the role.

Project Stages

CLIENT Needs Understanding

PRODENSA initiated the project by gaining a deep understanding of the CLIENT’s specific requirements for the executive role. This included not only the technical and managerial qualifications but also the personality traits and leadership qualities necessary to oversee multiple international facilities.

Candidate Search, Selection & Pre‑Screening

Leveraging an extensive network and utilizing a highly confidential approach, PRODENSA conducted a targeted search for candidates who matched the CLIENT’s criteria. The selection process included rigorous pre‑screening to ensure that only the most suitable candidates were considered, maintaining strict confidentiality throughout the process.

CLIENT Interviews & Hiring

PRODENSA presented a shortlist of 15 candidates in two batches, from which 6 were selected for further interviews. Despite the challenges posed by the vacation season, PRODENSA coordinated both online and onsite interviews, facilitating the CLIENT’s selection of the top candidate. The entire recruitment and selection process was completed efficiently, within 1.5 months, including a 2‑week period of inactivity due to the CLIENT’s vacation.

Challenges & Solutions

  • Strict Confidentiality: The search had to be conducted with the utmost discretion to protect the CLIENT’s interests.
  • Solution: PRODENSA utilized secure communication channels and a discreet approach to candidate outreach, ensuring that the search remained confidential at all times.
  • Vacation Season: The recruitment process coincided with the vacation period for both the company’s managers and potential candidates, potentially delaying progress.
  • Solution: PRODENSA planned around the vacation schedules, ensuring that the process resumed smoothly after the break and maintaining momentum throughout.
  • Specific CLIENT Requirements: The role had unique demands regarding the experience and personality of the candidates.
  • Solution: PRODENSA’s detailed pre‑screening process ensured that only candidates who met the precise requirements were presented, saving the CLIENT time and effort in the selection process.

Project Outcome

PRODENSA successfully delivered a shortlist of 15 high‑caliber candidates, from which the CLIENT selected 6 for interviews. The process concluded with the hiring of a candidate who perfectly matched the CLIENT’s requirements. Despite the challenges, the entire recruitment process was completed within one month excluding a short vacation break. The CLIENT expressed high satisfaction with the speed, efficiency, and discretion of PRODENSA’s work.