Smart Recruitment Solutions for IT SMEs:
Overcoming HR Shortages
& Cost Constraints
This case study demonstrates the advantages of using PRODENSA’s Recruitment Process Outsourcing (RPO) services in the IT sector. By leveraging PRODENSA’s specialized team and resources, the client was able to effectively manage a high demand for ERP consultants, overcome internal HR shortages, and significantly reduce recruitment costs.
Overview
The CLIENT, an SME in the IT ‑ ERP Consulting industry based in Poland, faced a critical shortage of senior ERP professionals and limited HR resources due to the vacation season. To address these challenges, the CLIENT engaged PRODENSA to provide Recruitment Team Outsourcing (RPO) services for a six‑month period. The main objectives were to temporarily support the internal HR team, fulfill the demand for ERP consultants, and minimize recruitment costs.
Project Stages
Defining CLIENT’s Needs and Expectations
The initial stage involved a thorough assessment of the CLIENT’s requirements, including a detailed understanding of the positions needed and the specific qualifications and experience expected from candidates. This phase also established the cooperation framework between the CLIENT and PRODENSA.
Relevant Candidates’ Search
PRODENSA utilized its extensive network, search tools and technoques, and databases to identify suitable candidates with the necessary ERP expertise. This involved screening and shortlisting candidates who met the job specifications.
Candidates’ Delivery and Recruitment Assistance
The selected candidates were presented to the CLIENT, followed by coordination and assistance throughout the recruitment and hiring process. This included scheduling interviews, negotiating terms, and finalizing employment contracts.
Challenges & Solutions
The primary challenge was the CLIENT’s limited budget, which constrained the recruitment fees. PRODENSA addressed this by providing a team of two recruiters and a project manager for a fixed monthly fee. This fee also covered the costs of advanced recruitment technologies, ATS system accounts, and access to candidate databases and job boards. By allocating recruiters based on specific job profiles and matching them with their expertise, PRODENSA was able to optimize the recruitment process and deliver quality results within the CLIENT’s budget constraints.
Project Outcome
The project concluded successfully with the hiring of the required ERP consultants within the agreed timeframe. The CLIENT benefited from PRODENSA’s comprehensive service package, which included experienced recruiters, technology tools, and recruitment resources, all for a single, fixed cost. This arrangement allowed the CLIENT to manage recruitment expenses effectively, despite the seasonal HR shortages and high demand for specialized ERP professionals.
